Key things about Erasmus project writing
Completing an Erasmus+ project application (KA1, KA2, KA3 or other) might seem a daunting task. No worries, you are not the only one that thinks this way. Every single project is started with a little bit of anxiety. That’s why preparation in needed. Below we give the main things to know while Erasmus project writing. And, afterwards we will provide you with ten tips & tricks to make your Erasmus+ project proposal excellent.
This post about Erasmus project writing was last updated on 29/Oct/2020.
Note: this post focuses on project writing style. If you would like to learn all about making a killer project plan / desing check this 6-step article.
Summary of project writing tips
- Have a clear plan of what you want to achieve and how you will do that.
- You are writing not for yourself, but for the evaluator.
- Complicated words/sentences are not good.
- Rereading your answer from the start to the end is not a waste of time.
- Make sure every paragraph is logically linked to one before / after.
- You should have the project’s end goal in mind in whatever your write.
- Unnecessary information / empty words should be avoided.
Ten tips for writing Erasmus+ projects
We (in Active Youth Association) have read, fixed and submitted more Erasmus+ project application (from KA1 to KA3 to Erasmus+ Capacity Building) than anyone else. True story (check our project list here). That’s why we have seen the most common mistakes & don’ts when Erasmus project writing. Ten top tips below will help you to avoid those.
1. Start with a clear plan
This cannot be said too many times. A plan is a lifesaver when Erasmus project writing. It will allow to see the bigger picture, as well as not to lose the project’s main goal (which should always be your bottom-line).
2. Deconstruct the longer application questions
For example, a question is like this “Why do you want to carry out this project? What are its objectives? What are the issues and needs that you are seeking to address through this project? In which way is this project linked to the objectives and principles of Structured Dialogue in the field of youth?”. That’s a bit long, isn’t it?
You could then divide it into smaller parts, like this: “Why do you want to carry out this project?” and give your answer to this sub-question; “What are its objectives?” – give your answer to this & so on. This makes it easier not only for you. But also for the evaluator (to find the parts of the answer he/she is looking for).
3. Use bullet points
It’s worth using anything that help the evaluator find the information he/she is looking for. Bullet points or numbering is, thus, a very useful hack in Erasmus project writing.
4. Keep calm (especially, before the deadline)
5. Avoid sentences longer than 2 lines
Remember the evaluators (of Erasmus+ projects) are people and they prefer readable stuff. It’s proven that shorter sentences are easier to read and understand. Don’t go against that science.
6. Don’t use over-complicated words.
Once again simple stuff (and everyday language) is much better (because evalautors are regular people – like you and me). In other words using lots of fancy words will not give you extra points in Erasmus project writing.
7. Don’t use the same noun/verb/adjective/adverb in the adjoining sentences
If you use ‘youth work’, ‘complete’, ‘sufficient’ (or any other word) three times in one sentence, it makes the reading rather unpleasant. The language is full of synonyms – use them! Need ideas – there are special tools on the internet, as well as within Microsoft Word (i.e. Thesaurus).
8. Use shorter paragraphs.
Long paragraphs in Erasmus project writing are scary. And, more importantly, they look scary. Make them shorther and your Erasmus+ project evaluator will thank you (hopefully, with extra points).
9. Refrain from ambiguities (vague statements)
Vague words/statements (for example, word ‘some’) tell the reader (or, indeed, the evaluator) that you are not sure what you are writing about. Change them (i.e. make them more concrete).
10. Do not use first-person pronouns
If you use first-person pronouns (“I,” “me,” “my,” “we,” “us,” etc.), your Erasmus+ project applicaton will look less professional.
Special tips for Erasmus+ KA2 projects: read on here.
Need some practice?
Check out our online course ‘Learn Grant Writing & Get Project Funding’ on Udemy.
Want our help in writing projects?
Looking for more support in writing an Erasmus+ project of any type? We can contribute in many ways (sharing our full Erasmus project writing guide with you, helping to write your project directly or becoming expertise partners), simply click below:
Check out BeSmart online courses to gain new skills!
Need a project proposal example?
Find a project writing sample of a successful Erasmus+ KA2 project here.
Want to check available EU projects & their deadlines?
This list provides you with all the European funds available in the field of youth.
We also recommend to read our blog post on how to improve your PIF.
About Active Youth Association
Lithuania-based for-purpose organisation of thinkers, doers and leaders. Get to know us better HERE.