Erasmus Capacity Building – Everything You Need To Know

Erasmus capacity building snapshot

Erasmus Capacity Building – Everything You Need To Know

Erasmus Capacity Building – Everything You Need To Know 1654 1181 Active Youth

Are Erasmus Capacity Building project call for you / your organisation? Answer the following questions and you’ll know. Have you ever:

  • thought that you have so many ideas in the field of youth, but lack resources to implement them?
  • wanted to improve the skills of your organisation members?
  • considered strengthening / renewing your work methods?
  • been looking for ways to learn good practices from other countries? 
  • wanted to go abroad and share knowledge with colleagues from all over the world?

If you answered at least one of the questions with a YES, then you should give Erasmus Capacity Building projects a try. Don’t know much about it? No worries, because we will explain all about this Erasmus+ project call here.

  • In short: this post gives all the key information about Erasmus+ Capacity building projects in the field of youth (CBY)
  • Est. reading time: 4 minutes

About the author: Active Youth Association has been successfully leading CBY projects since 2017. These have addressed different topics and involved a wide range of partners. Moreover, we have supported other organisations with their Erasmus+ CBY applications (find good examples at the bottom of the post).

Last updated on the 8th of December, 2020.

What is an Erasmus Capacity Building project?

Erasmus+ Capacity Building (in the field of youth) projects aim to promote cooperation and mobility activities between partner organisations.

  • Requirements: the organisations must work in the field of youth (as the name of the call suggests). The leading partner must come from EU / EEA.
  • Eligible countries: all (see exceptions below)
  • Duration: from 9 to 24 months

Non-eligible countries: European Neighbourhood Policy (ENP) countries (as shown on the map). However, ENP countries have their own separate Erasmus+ Capacity Building programme (yet, this blog will not talk about that).

Europe and its neighbours: The good, the bad and the ugly

The countries mentioned on this map cannot take part in Erasmus+ Capacity Building (global) projects

Within a CBY Project you can find:

1. Capacity Building Activities

Main aims: enhance abilities of youth workers, support development of youth work, strengthen youth cooperation. Examples: conferences, workshops, meetings, games, round tables, large-scale youth events, seminars, development of youth work methods, tools, materials, training modules, awareness campaigns, communication schemes, etc.

2. Mobility Activities

Main aims: foster exchange of good practices, equip participants with new skills. Examples: youth exchanges, volunteering activities, mobilities of youth workers (i.e. training courses).

Benefits to take part in a Erasmus Capacity Building project:

  1. Financial support to your organisation/activities (see below)
  2. Opportunities to learn from other organisations (based in EU and other continents)
  3. Boosted skills (practical and lingual) of your employees/beneficiaries
  4. Expanding cultural awareness 
  5. Gaining enriching experiences

What funds are available for CBY projects?

Maximum grant: 150.000 EUR. Which covers:

  • For capacity building activities: maximum 80% of the estimated real costs (20% of your own funding is needed)
  • For mobility activities: 100%

What are the requirements for partner organisations?

  1. Applicant can be any public or private organisation active in the education, training and/or youth fields. For example: an NGO, national youth council, public bodies at local, regional or national level. The list is longer for partner organisations (see below)
  2. Partner organisations must have been legally registered for at least one year
  3. All partners need to have/obtain PIC number. It can be obtained here

Looking for a way to stand out with your PIF? Read this post.

Who can be partners in a CBY project?
  • NGO’s
  • school/institute/educational center; 
  • social partner or other representatives of working life, including chambers of commerce; 
  • craft/professional associations and trade unions; 
  • higher education institution; 
  • research institute; 
  • foundation; 
  • inter-company training centre; 
  • cultural organisation, library, museum.

If your organisation’s type is one of those mentioned above, you can be a partner in CBY project.

How to find someone who is looking for CBY project partners?

  4. Facebook. There are different groups called “Erasmus + partners” (and similar). Here you can see find posts of organisations, which are looking for potential partners for Erasmus+ projects. Also, these groups are a place to promote your own organisation / express a wish to become partners in such projects
  5. Lastly, consider us! See our Partner Information File (PIF) (it’s safe to say we have considerable experience and expertise)

Check our blog post on how to find a reliable Erasmus+ partner here.

How does submitting an Erasmus Capacity Building Application work?

  1. The applicant and all partners must have a PIC number issued through the registration on the Participant Portal:
  2. The application form has to be filled-in and submitted (in one of the EU official languages). eForm can be downloaded here:
  3. There is a list of compulsory annexes/attachments (see below)
CBY application’s annexes:
  • Detailed Description of the Project (here you have to describe in detail your project necessity, goal, objectives, expected impact and other matters)
  • Declaration on honour
  • Timetable for each planned activity (e.g. mobility of youth workers)
  • Budget

Templates of annexes:

When is the deadline?

A capacity-building project can be submitted only once a year. It is usually January/February. The results are to be expected approx. 6 months after the submission of the application.

Any tips on how write / improve CBY project proposal?

Our team has prepared a step by step guide on most common problems found in CBY applications. Even better – it includes tips to avoid them. Read on here.

Want more help with writing a project?

Do you have any questions? Contact us & we will gladly give you a consultation. Or, check out this great article – ten Erasmus project writing tips.

Lastly, there is a good example for you: ‘2nd Chance’ Erasmus capacity building project

Active Youth

Organisation with a mission: to create opportunities for youth and sustainable positive impact in the way we treat our planet, health, vulnerable people & online community.

All stories by : Active Youth

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